About Master Data

When you are working with SAP system , you will hear the phrase 'master data ' frequently. What do we mean by it ?

Master Data is data that is stored in a database for a long time . OK ..wait a minite ! isn't all data stored for a long time ? . Answer is NO .. why is no ? take this example ..if you have created a purchase order in the system in 1990 and you received the material by that time and you paid the vendor , the transaction is closed . Why do you need to keep this data live in your system ? No need to waste your valuable storage resource for a data that does not give you a value. so kind of data called transactional data.


I can hear you saying : ok ..ok .. what if - for some reason - I wanted to go and check that PO again ?
the answer is that old PO will be archived not deleted , so if you have a need to check it , it can be pulled from the archive. but there is no need to keep it live in the system.

But with Master Data it is kept in the system for a long time. Examples of master data : material master data , vendor master data and some others.

we will see in the next post how to create a vendor master record.

see you then,,

How to Post the Invoice in SAP ?

After creating a purchase order and send it to your vendor...
The vendor send you the material and we posted it in the system using MIGO , as we saw in the previous post...

Now how to give the vendor his money ? well... before paying the vendor we have to make sure that the invoice is OK and it has the same information (material , price ..) as PO and also the quantity is the same as we received...

This is the Invoice verification.. once we are OK with the invoice we post it , so the finance department pay the vendor .. The invoice verification TCODE is : MIRO..

Check this vedio..

Enjoy and pay the vendor :)

How to Post Goods Receipt (GR) in SAP ?

After creating PO to your vendor ... The vendor accepted the PO and delivers the material to your warehouse... How to record it in the system ? How to Post GR ?

We will see how to post GR using TCODE 'MIGO' in the following video..

Enjoy it :)